FRIENDS OF HULLETT
MINUTES OF BOARD OF DIRECTORS MEETING - HELD AT EXETER TOWN HALL
27 March 2017 7:30 PM
Present: Mike Cardinal, Bill Dineen, Duane Inkpen, Wade Beaudoin, Jim Bayne, Mat Shetler, Chris Ambrose.
Absent: Ryan Baye, Danica Rush, 
Guests:  Scott Austin, Mike Leitch
     
Meeting called to order: 7:37 PM

Mike Leitch -  gave a talk on the Youth Pheasant Hunt, now in its 12th Year. The raffle was a success.  The new date for this fall will be17 November with the 18th as a rain date. We've always had the St Johns Ambulance in atttendance. The radios we have had on site are good for emergencies and they worked out very well for the minor incident this year. 
Review  Minutes:  February minutes were accepted as circulated.

Old Business:
- Question raised about the damaged gate on Conservation Road.  Scott reports that it is in the hands of the insurance company and we will get money back for this. 
- Continued from February minutes.  -  Front Road and Sanctuary Line. The gravel on these two roads are in very bad shape. Presently are very wet/muddy.  Sanctuary will need a culvert replacement and the ditches cleaned out. Duane to schedule a mtg with Steve to do something about these roads.  Gravel is needed.
- There was some discussion about an the on-going problem of the amount of damage by four wheelers ripping things up.  
- Regarding making the unofficial parking lot at the end of Sanctuary Line a proper parking lot, Jim says that if we go through with that, it will need a 911 number and we need to go through the Ministry to do this. 
If we make it as a B zone hunting parking lot, we already have a lot of hikers using that one.  It is also close to the Sancuary boundary. It will be brought up another time when Lorraine is here. 

Treasurer's Report: No report was ready for this month. 

Marsh report: 
- Short discussion on our Gis and Wildlife Technician Position - A number of resumes have come in for the new position. 
- Scott needs help with resumes.  Interviews will be the week of the 16th and he will need help from BOD's for this. 
- Duane will be away till mid-April.
- Federal Habitat Stewardship Fund (species at risk) has been applied for for the Wester Chorus Frog and the Monarch butterfly. If we get this money, it will involve mowing and spot seeding. The seeding maybe contracted but we may be able to do it.  Location being meadow between the NW end of the Woodie Pool and Conservation Rd, and areas around Sat Pond 11. 
- some discussion on the chorus frogs which are a species at risk and present in Hullett. 
- DUC Beaver Bafflers.  Vandriels came out yesterday and want to get on it next week, depending on ice conditions and DUC getting on it.  The bafflers are at Holemesville so well be started very soon.  Scottt to make sure the dirt is cleaned out before being installed.  To be discussed at the next operations meeting. Further discussion was had regarding several issues in the marsh water structures. 
- Charity Dinner Update:  Wade, Mike, Duane and Chris will attend this function. Scott's daughter to run the money machine.  We are down to 18 tickets yet to sell. Jim Downey is going to make a hunting knife and a filet knife for the auction at the Charity Dinner. 
- Seaforth Buck Show 7th April – Scott will attend this.  Duane will help, Mike and Chris and Wade will attempt to attend.   
- When will we start at the Privy?  The tank is in but we need the pad first.  Better after the ground thaws well.  

MNRF / DUC
- Duane would  like to know the date set for the Operations Meeting.  Duane will attend.  Wade as well.  Duane to notify us when it is. 
- Web Site - Rawshawn does it now.  We need someone who is linked to Hullett to take over this job.  
- Newsletter - 16th of April is the date for submissions.  User guide – for anyone who would like to advertize - Scott's got the paperwork.  
- Pheasant challenge - Shall we come up with something for the successful hunters?  Yes, we will.  Put their name and it goes in a jar for a draw.  

New business:
- Mike - Delta Waterfowl,  wants some pictures of our waterfowl tubes. They will supply some for us, a generous offer.  Scott to send pictures.  
- Duane – talked about Sanctuary Line needing a culvert installed - size? 18" inch will do and backfilled with gravel. 

Adjourned: 9:26 PM